are samples that can help get you started on writing letters. However,
please use them only as samples. Be original and use your own
City, State, Zip
City, State, Zip
Reference previous conversation or correspondence… give specific dates
if possible… state appreciation for past considerations… succinctly
state current business.
Give details on purpose of letter… make reference to attachments… write
short but complete sentences… avoid large and unnecessary words… cover
the central theme completely… make paragraphs with indentation and two
to five sentences.
State the action you expect from the recipient… keep paragraph short…
indicates your next plan of action… offer specific date of expected
action if appropriate… thanks the recipient.
yours, (sincerely, sincerely yours, truly yours, etc.)
Information that came after the letter was written. Sometimes used for
(Indicates that there is an attachment)
Services Office (Indicates others who are kept informed)
THANK YOU LETTERS
After an informational or a
specific job interview, reception or office visit, it is both polite and
helpful to follow-up by sending a thank you letter. This need not be
lengthy or involved, but should merely thank the interviewers for taking
the time to speak with you or spending time with you.
you letter provides a pleasant reminder to the interviewer that you were
in to speak with him or her. It refreshes his/her memory of who are you,
and keeps him/her thinking of you.
personalize your letter, immediately after the event, jot down a few
things you discussed. Ask for a business card, perhaps put your notes on
the back to help remind you what you talked about and with whom.
It is also
appropriate to write back after you receive a turn down. This lets the
employer know there are no hard feelings and you are still interested in
the company and it’s opportunities for you.
Additionally, this type of follow-up note provides you with the
opportunity to add anything important that you may have forgotten to
say, and to again clearly state your feelings about being considered for
the position in question.
P. O. BOX 737
Lubbock, Texas 79416
July 20, 20XX
XYZ Manufacturing Company
Bidwell, North Carolina 28100
short note to thank you for my recent interview. It was a most
interesting and informative dialogue and further heightened my interest
in XYZ. I particularly enjoyed our conversation about the new product
line and our common interest in race cars. (State something special
you remember to help the recruiter remember YOU!) I am
certain I can be an asset to your firm.
enclosed a listing of my references, as you requested. I will look
forward to your decision regarding the available sales position and hope
it is favorable.
1711 Travis Heights
Blvd. Austin, TX 78704 (512) 442-4949
Frito Lay, Inc.
P.O. Box 660634
Dallas, TX 75266-4800
I was very
disappointed to miss the Frito Lay reception on Tuesday the 10th
of October. As I mentioned in my phone message I was unfortunately
taking an accounting midterm.
I would rather have been at the reception.
I am very
interested in marketing at Frito Lay. I enjoyed my internship at Kraft
Foods immensely this summer, however, for a few reasons I believe Frito
Lay would be a better fit for me. Primarily, I am impressed by the
relative small size of Frito Lay marketing department and aggressive
growth figures that you have recent earned. This combination suggests
that Frito Lay is a great place to learn, and a place with ample
opportunity. From my discussions with Frito Lay representatives at the
Eyes on Texas career fair I got the sense that the people at Frito Lay
are both energetic and friendly. For me it is very important to feel
comfortable in my working environment. Lastly, as I may have told you, I
used to live in Dallas and look forward to returning.
for your time. I am enclosing a resume and look forward to the
opportunity of further discussing career opportunities at Frito Lay when
you return to Campus. I would also like to add that I am running the Job
Shops program this year for the Marketing Network. If you are ever
available to come down and speak to first years on opportunities at
Frito Lay and what Frito Lay looks for in the recruiting process I think
they would find this very interesting and useful. If you are interested
please call me at the above number and we can look at dates. Thanks
Daniel W. Carsel
3500 Greystone #136
Austin, TX 78731
February 20, 2000
Senior Product Manager
2000 St. James Place
Houston, TX 77056
like to thank you for the interview at UT Austin today. It was a
pleasure speaking with you and learning about what you do at Coca-Cola
Foods. I am looking forward to speaking with you further about a summer
position in Houston. It is clear that the company needs people who will
be able to hit the ground running. It is also clear to me that people
are considered a valuable resource. I am very impressed with that.
looking for a company that will allow me to put to use all the business
skills that I have developed over years – and not stamp out my
creativity. I am very excited by I have seen at Coca-Cola Foods. Please
let me know if there is any more information I can provide to aid in
1200 Barton Hills Drive Apt. 265
Austin, TX 78704
Server Brand Manager
2300 Green Lawn Blvd.
Round Rock, TX 78664
so much for taking the time to speak with me about the opportunities
available at Dell this summer in your Marketing Department.
I am very
excited about the prospect of working at Dell this summer because of the
entrepreneurial spirit of the company. As an outside sales
representative for Smiths Industries Medical Systems, I spent a great
time working alone and relied on my own self-motivation to succeed. My
work and school experiences have allowed me to develop the necessary
communication and analytical skills to contribute to the Marketing
Department at Dell. As in the Health Care market, the computer industry
is rapidly changing and growing. With my background, I believe I have
the flexibility and drive to flow with these changes.
I have a
strong interest in working in high technology marketing. I look forward
to taking on the challenges and responsibilities of a marketing intern
September 15, 2000
Mark W. Addicks
Director of Marketing, New Enterprises
General Mills, Inc.
P.O. Box 1113
Minneapolis, MN 55440
writing to thank you and the entire General Mills Texas Recruiting Team
for an excellent reception and dinner. Your team has set a very high
standard for others to follow!
While I was
disappointed that I did not get to chat with you at dinner, I did enjoy
meeting you at the reception. I particularly valued your assessment of
the entrepreneurial spirit that you have found within General Mills.
Such a spirit in combination with the responsibility and opportunity
presented to Assistant Marketing Managers certainly places General Mills
at the top of my list – I wouldn’t even mind the cold.
“dropped” through the career services automated system and, to be safe,
I have included a copy of my resume for your review. I look forward to
the opportunity in October to show you why I would be an excellent fit
at the Company of Champions.
the Frosted Cheerios (they’re quite good!),
MINIMAL FINANCIAL SALES EXPERIENCE
125 S. High Street
Austin, Texas 78744
May 1, 2000
Director of College Relations
Palo Alto, CA 94444
In May I
will be graduating from The University of Texas at Austin with a
degree in marketing supported by strong set of finance and computer
applications. I am seeking a position in commercial sales, which
draws equally from my marketing and finance strengths. Your
opportunity in calling on corporate financial managers for the
purpose of selling financial software and hardware solutions excites
Hewlett-Packard and other hardware vendors in the computer industry
offer a unique opportunity to use many of my skills. My elected
leadership activities and involvement in intramural team sports give
you some clue to my personality and spirit. My unofficial transcript
illustrates the depth and breadth of my skills and interests in your
several popular computer magazines regularly and have attuned to
recent developments in microcomputers and related equipment
throughout college. I work part-time at a local computer retailer
dealing with everyone from hackers to local business owners.
enclosed resume provides detail about my credentials and interests,
but I need an opportunity to personally talk to you to best express
how I can contribute to Hewlett-Packard. Even if you could put me in
contact with a local representative as a shadow for a day, my
talents would be clearer. I will call you on Wednesday to see when
we might be able to get together.
Edward R. Bell
from Career Planning Today
University of Texas at Austin
Dear Mr. Smith:
I am submitting
my resume for your review for the position of Sales Representative
Trainee with Major Corporation. I feel that I have the necessary
qualifications for your serious consideration and would appreciate the
opportunity to demonstrate this through a personal interview with your
recruiter during your upcoming interview scheduled at UT.
in experience, I am long on interest and enthusiasm! I am an outgoing,
friendly individual who would enjoy developing strong personal
relationships with customers. My bias for action and strong service
orientation would serve me particularly well in responding to the needs
of client organizations. My drive, determination and leadership skills
are well evidenced by the following accomplishments:
Grade Point Average of 3.6/4.0
Fraternity President in Senior Year
President in Junior Year
in Sophomore Year
Captain of Varsity Football Team – Senior Year
Football – 4 years
– 3 years
Wrestling & Boxing
Producer & Director – Fraternity Play
I would like
the chance to put my energy, drive and enthusiasm to work for a company
such as yours. May I have the opportunity to further discuss my interest
and qualifications during a personal interview with your representative?
I will call
you on Wednesday, January 15, to determine your interest and to arrange
a suitable time for a meeting with your recruiter. Thank you for your
Perfect Cover Letter
February 1, 2000
Mr. C. B.
Middletown, MI 47720
a BBA degree in marketing and ten hours of chemistry courses at The
University of Texas at Austin, I think that my academic
qualifications and personality are well suited for a career in
and many part-time jobs in sales-related positions have convinced me
that sales is the best entry-level position for me to begin my
career as a future marketing executive. I value the freedom and
independence that you offer an individual after your training
program, which I read about in the Career Services Office. Each my
previous employers will tell you that I work hard and thrive under
pressure and challenge. Although I have not been active in campus
life as a leader because I have had to work to get through school,
every work supervisor has expressed pleasure at my enthusiasm to
In my last
experience at Super Drugs, I worked for a pharmacist and talked with
several salesmen who called on us. They all commented on the
individual rewards of working in the booming health-related
industry. The attached resume only brushes the surface of my
qualifications so I hope I have the opportunity to elaborate on my
credentials in person.
willing to work hard, study, learn and take responsibility. My I
have the privilege of an interview? Since we are several hundred
miles apart, would it possible for me to schedule an initial
interview with any of your salesmen in this region? I plan to call
you within the week to see if something might possibly be arranged.
I need a chance to start as a sales representative because I know I
can advance on my own merits with Professional Pharmaceuticals.
Please call me if you need more information.
Mr./Ms. Last Name
enjoyed the day I spent on Wednesday, November 1st, at
your facilities talking to your managers. The reception I received
was very welcomed. The interest shown in me heightened my excitement
about the possibility of joining your management team.
information, which Ms. Jones requested, that will give you an
indication of my ability. A couple of reference letters shows my
commitment to excellence and hard work.
for your time and for an informative day exploring potential
employment opportunities. I shall look forward to hearing positively
from you soon. As you know, I would like to make a decision by
Mr./Ms. Last Name:
you for arranging a most complete day of interviews for me last
week. Because of the well-planned and organized day of interviews
with so many people, the time seemed to fly by. I hope that your
people were as impressed with me as I was with them. I can see why
you are so profitable with your high caliber of management
Enclosed is the expense statement, which you requested. The hotel
apparently billed you directly because the desk clerk said there was
no charge when I checked out.
visit was truly enjoyable and productive for me. I am even more
enthused about pursuing employment with you now. I have enclosed a
copy recommendation letter from a former employer, which you may
include in my file.
interview with Mr. Smith, he expressed some reservation about my
writing and research ability, so I am also enclosing a copy of a
term paper, which shows my capabilities. (Any
additional information you may wish to use to support your cause
should be included, but don’t overdo it.)
anxiously awaiting your reply. If you require any information,
please call me.
Blue Ridge Road
Director of Information Systems
Aim Financial Services
Cleveland, OH 44207
Career Services Office at the University of Texas at Austin recently
posted an opening for a systems analyst in your computer center
Cleveland. Being from vicinity, I know your organization well and
feel that my qualifications will be of interest.
have tried to merge my technical skills with marketing and
communications courses. Although I am proficient with several
computer languages, my other strength is my ability to work with
others, define problems, and present alternate solutions.
activities reveal my talents in working in teams, prioritizing my
time commitments, and communicating to large groups. My resume shows
the wide variety of experiences that I have enjoyed at UT.
appreciate discussing my interests with you. I will call you within
the week to schedule an interview.
Mr./Ms. Last Name
indeed disappointed to receive your letter of March
informing me that you selected another candidate for the (title)
position. However, I must say that it was a pleasure to meet with
you and your colleagues who generously gave time to me.
impression that you made on me was remarkable. Based upon your
interviews I have decided to concentrate on exploring opportunities
in your field. If there is any chance that you might later be
interested in me, please give me a call. You would be my most
really be interested in hearing from you if any openings later
materialize for which I might be qualified. Thank you for the
consideration given to me.